Electronic documentation services

The Mobile Notary Office is keen to keep pace with Saudi Vision 2030 to advance the judicial facility; and highlight the role of the lawyer by doing what is required of him to advance the judicial system by practicing electronic judicial notarization services and easing the burden on notaries.

In the Notary Office, we have an integrated team of competent notaries who play the role of the “notary” in documenting and authenticating contracts and issuing and canceling agencies.

What is notarization?

Notarization is the official fraud deterrent process that assures the parties to the transaction that the document is original and can be trusted. It is a three-part process, carried out by the notary public or notary, which includes auditing, authentication and record keeping. Notarization is sometimes referred to as “notarization work”.

Above all, notarization is a guarantee by a duly appointed and neutral mobile notary that the document is original, that its signature is real, and that the signatory acted without coercion or intimidation, and that the terms of the document are intended to be valid and have immediate effect.

The central value of notarization lies in the impartial examination of the signatory by the notary public for identity, readiness and awareness.

This examination detects and deters fraudulent documents, and helps protect the personal rights and property of citizens from forgers, identity thieves and exploiters of the vulnerable. Every day, the notarization process prevents countless forgeries, coercion and incompetent signatures that would overwhelm our court system and dismantle the network of trust that allows our civil society to function.

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Various notarization services work

A declaration is usually made on documents that control or transfer ownership of valuable assets. These documents include real estate title deeds, powers of attorney and trust funds. To obtain an affidavit, the signer must appear in person at the time of notarization to be positively identified and declare (“acknowledge”) that the signature on the document is his or her signature.

That it was made willingly and that the provisions contained in the document are intended to be in full force and effect as written.

For a sworn affidavit, the signer must appear in person at the time of notarization to sign the document and utter aloud an oath or affirmation pledging that the statements contained in the document are true. (An oath is a solemn pledge to a higher being; an affirmation is an equally solemn pledge to one’s personal honor.) A person who takes an oath or affirmation in connection with an official proceeding can be prosecuted for perjury if he or she fails to be truthful.

Issuing and updating certified copies of instruments and powers of attorney

A copy certification is performed to ensure that copies of an original document are true, accurate, and complete. These originals may include university degrees, passports, and other important personal documents that cannot be authenticated by a public records office such as the Bureau of Vital Statistics and that the holder must present for some purpose but does not want to for fear of loss.

This type of notarization is not a notarial act authorized in every state, and in jurisdictions where it is authorized, it may only be performed with certain types of original documents.

Each country and international jurisdiction has its own laws governing the performance of notarial acts. While these various notarial laws are largely identical when it comes to the most common notarizations.

However, there are unusual laws in a number of countries, attesting to the occurrence of an act or event is considered an authorized notarization.

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Stages of Notarial Notarization Services

The notary’s examination of the signatory for identity, will, and awareness is the first part of notarization.

The second part is entering the key details of the notarization into a “notary journal.” Keeping a chronological journal is a widely accepted best practice, if not a legal requirement. Some states even require signatories to leave a signature and thumbprint in the notary’s notebook.

The third part is completing a “certificate of notarization,” which states exactly what facts are being certified by the notary in the notarization.

The affixing of the notary’s signature and office seal to the certificate culminates in the notarization.

The seal is the universally recognized symbol of the notary’s office. Its presence gives a notarized document significant weight in legal matters and makes it prima facie true (i.e. prima facie evidence) in a court of law.